Preparation of the Live, Supplementary and Draft Register of Electors

Data Protection Acts 1988 -2018 (as amended) and the General Data Protection Regulations (GDPR)
Preparation of the Live, Supplementary and Draft Register of Electors
Data Subject Notification
Background

The purpose of this notification is to set out some information regarding the collection and processing of your information by Monaghan County Council. During the course of our activities we will collect, store and process personal data about our customers. Monaghan County Council is the data controller in respect of this data.
Monaghan County Council creates, collects and processes a significant amount of ‘personal data’ and ‘sensitive personal data’ in various multiple formats daily. Our commitment is to ensure that the personal data supplied is:

• Obtained lawfully, fairly and in a transparent manner
• Collected for only specified, explicit and legitimate purposes,
• Adequate, relevant and limited to what is necessary for the purpose for which it was obtained,
• Recorded, stored accurately and where necessary kept up to date,
• Kept for no longer than is necessary, and, in a form, which permits identification of the data subject,
• Processed in a manner that ensures the appropriate security of the personal data including protection against unauthorised or unlawful processing of the data.

For full details of the collection, processing and sharing of your personal data by us and your rights in this regard, please see our full Privacy Notice on the website.

What data we collect and process

The types of personal data that we will collect, and process includes your name, address, Eircode, email, phone number, date of birth, citizenship, occupation.

We collect the following special category personal data.

• Health

What information about you is obtained from others

Data may be sourced from the Department of Social Protection Death Event Publishing Service (DEPS), Monaghan County Council Revenue Collectors, other Local Authorities.

Why do we collect this personal data?

We collect and process this information in order to manage and administer the relationship between you and us for the purpose of validating your application for entry on the Live Register of Electors, the Supplementary Register of Electors and the Draft Register of Electors. Your contact details are required in the event that information is not clear and needs to be verified.

Lawfulness of processing

We process this personal data in the exercise of official authority vested in us as the controller under The Electoral Act 1992 as amended and Article 6(1)(e) of GDPR, 2016

We process your Special Category Personal Data.

• Where necessary and proportionate for the performance of the statutory function conferred on us under The Electoral Act 1992.

Sharing of Personal Data

We may share your Personal Data with selected third parties and other government agencies, where required to do so by law. For example, a copy of the Live, Supplement and Draft registers are circulated to prescribed bodies, TD’s, Senators, MEPs, County Registrar and elected members.

The published Live, Supplement and Draft Registers are available to view only by members of the public online at www.checktheregister.ie, Council Offices, Libraries, Post Offices and Garda Stations.
We may also share your data with other Local Authorities, suppliers and other third parties who assist us in fulfilling our functions. Further information regarding the sharing of your personal data can be found in our Privacy Notice which is available at: Privacy Notice.

If you have any questions regarding our processing of your Personal Data, our Data Protection Officer can be contacted
by email: dataprotectionofficer@monaghancoco.ie
by phone: (047)30507
Postal Address: Monaghan County Council, County Offices, The Glen, Monaghan