Data Protection Acts 1988 -2018 (as amended) and the General Data Protection Regulations (GDPR)
Administration & Collection of Housing Rents
Data Subject Notification
The purpose of this notification is to set out some information regarding the collection and processing of your information by Monaghan County Council. During the course of our activities we will collect, store and process personal data about our tenants. Monaghan County Council is the data controller in respect of this data.
Monaghan County Council creates, collects and processes a significant amount of ‘personal data’ and ‘sensitive personal data’ in various multiple formats daily. Our commitment is to ensure that the personal data supplied is:
- Obtained lawfully, fairly and in a transparent manner
- Collected for only specified, explicit and legitimate purposes,
- Adequate, relevant and limited to what is necessary for the purpose for which it was obtained,
- Recorded, stored accurately and where necessary kept up to date,
- Kept for no longer that is necessary, and, in a form, which permits identification of the data subject,
- Processed in a manner that ensures the appropriate security of the personal data including protection against unauthorised or unlawful processing of the data.
For full details of the collection, processing and sharing of your personal data by us and your rights in this regard, please see our full Privacy Notice on the website.
What data we collect and process
The types of personal data that we will collect, and process includes your name, address, email, telephone number, fax number, billing payment details, PPN, VAT number, bank account details, legal status of applicants, date of birth, date of death, details of probate, wills, photographic id, pay slips, P60’s/P21’s, letter from employer, Revenue Documentation, social welfare payment slips/statement, ownership of land/property, photographic evidence of properties, legal correspondence.
Special Category Personal Data, including health related information, may be processed from time to time. Although this type of information is generally not specifically requested, it is sometimes provided to us, for example in the event of housing rent arrears and change of income.
Why do we collect this personal data?
We collect and process this information in order to manage and administer the relationship between you and us for the purpose of the administration and collection of Housing Rents.
Lawfulness of processing
We process this data for the performance of a task carried out in the public interest and in exercise of official authority vested in us as the controller under the Housing Act 1966, Housing (Miscellaneous Provisions) Act 1979, Housing Act 1988, Housing (Miscellaneous Provisions) Act 1992, Housing (Miscellaneous Provisions) Act 1992, Housing (Miscellaneous Provisions) Act 1997, Local Government Act 2001, Local Government Reform Act 2014, Housing (Miscellaneous Provisions) Act 2002, Housing (Miscellaneous Provisions) Act 2004 and Article 6(i)(e) GDPR.
We process your special category personal data where necessary and proportionate for the performance of the statutory functions conferred on us under the Housing Act 1966, Housing (Miscellaneous Provisions) Act 1979, Housing Act 1988, Housing (Miscellaneous Provisions) Act 1992, Housing (Miscellaneous Provisions) Act 1992, Housing (Miscellaneous Provisions) Act 1997, Local Government Act 2001, Local Government Reform Act 2014, Housing (Miscellaneous Provisions) Act 2002, Housing (Miscellaneous Provisions) Act 2004.
Sharing of Personal Data
We may share your Personal Data and special category data where it has been manifestly made public by you with selected third parties, including for example Local Government Audit Services, Monaghan County Council’s legal representative, government departments and agencies where required to do so by law. We may also share your data with other Local Authorities, and other third parties who assist us in fulfilling our functions. Further information regarding the sharing of your personal data can be found in our Privacy Notice which is available at: Privacy Notice
If you have any questions regarding our processing of your Personal Data, our Data Protection Officer can be contacted
by email: email@example.com
by phone: (047)30507
Postal Address: Monaghan County Council, County Offices, The Glen, Monaghan