Data Protection Acts 1988 -2018 (as amended) and the General Data Protection Regulations (GDPR)
Social Housing Needs Assessment – Update of Details
Privacy Notice

Background

The purpose of this notification is to set out some information regarding the collection and processing of your information by Monaghan County Council. During the course of our activities we will collect, store and process personal data about our customers. Monaghan County Council is the data controller in respect of this data.
Monaghan County Council creates, collects and processes a significant amount of ‘personal data’ and ‘sensitive personal data’ in various multiple formats daily. Our commitment is to ensure that the personal data supplied is:

  • Obtained lawfully, fairly and in a transparent manner
  • Collected for only specified, explicit and legitimate purposes,
  • Adequate, relevant and limited to what is necessary for the purpose for which it was obtained,
  • Recorded, stored accurately and where necessary kept up to date,
  • Kept for no longer that is necessary, and, in a form, which permits identification of the data subject,
  • Processed in a manner that ensures the appropriate security of the personal data including protection against unauthorised or unlawful processing of the data.

 

For full details of the collection, processing and sharing of your personal data by us and your rights in this regard, please see our full Privacy Notice on the website.

What data we collect and process

The types of personal data that we will collect, and process includes your

  • Name, Address, Eircode, Date of Birth, Telephone Number, Email address, PPSN
  • Mothers Birth Name, County of Birth, Photographic Identification, Birth Certificates for All Household Members
  • Proof of Current Address for both spouse /partner
  • Usual Language Spoken, Citizenship Status, Proof of Citizenship or leave to remain in Ireland, Date of Entry to Ireland.
  • Employment details, Weekly income details, All Other Income Details including Maintenance payments.
  • Details of other household Members including Children, Court Order, Child Custody details
  • Marital Status including Marriage Certificates, copy of separation/divorce agreement for both applicant, indication the extend of maintenance being received or paid by the applicant, the circumstances under which the maintenance payments can cease, that no onerous conditions exist. If there is no agreement, a letter from the Applicants Solicitor must be included with the application confirming that there is no formal separation agreement, that there are no court proceedings pending under the family law legislation, the position in relation to maintenance and other payments.
  • Basis of Applications to Monaghan County Council, Current Accommodation, Accommodation history, Landlord details including Rent Book/Rent agreement
  • Information on other properties/lands, Information from the office of Revenue Commissioners re HPL1 Form to indicate tax relief of previous Home Owners
  • Public Order Offences and other information relating to squatting etc.
  • Housing Requirements, Areas of choice
  • If previously a tenant of another Local authority details of tenancy must be provided including reason for leaving, arrears
  • Medical or Disability details, Occupational Therapist report in respect of specific accommodation requirements
  • Declaration that all information is correct including consenting to Monaghan County Council to make enquiries it considers necessary to verify details.
  • Separation/Divorce Details, legal documentation
  • Court Order/Custody documentation

 

The following Special Category Personal Data is also collected –

Health

Why do we collect this personal data?

We collect and process this information in order to manage and administer the relationship between you and us for the purpose of
Processing your Social Housing Support update of details

Lawfulness of processing

We process this personal data
Under Article (6)(1)(e) of GDPR
In the exercise of official authority vested in us as the controller under the Housing Acts 1966-2014 and Regulations as Amended

We process your Special Category Personal Data

where necessary and proportionate for the performance of the Statutory Function conferred on us under the Housing Acts 1966 – 2014

Sharing of Personal Data

We may share your Personal Data with selected third parties, including for example Department of Housing, Planning and Local Government, Revenue, Occupational Therapists, The Criminal assets Bureau, An Garda Siochana, The Department for Social Protection, the Health Service Executive or an approved Housing Body, other Local Authorities, Legal Advice from Solicitors, Voluntary Housing Bodies and other government agencies, where required to do so by law. We may also share your data with other Local Authorities, suppliers and other third parties who assist us in fulfilling our functions. Further information regarding the sharing of your personal data can be found in our Privacy Notice which is available at: Privacy Notice
If you have any questions regarding our processing of your Personal Data, our Data Protection Officer can be contacted

by email: dataprotectionofficer@monaghancoco.ie
by phone: (047)73765
Postal Address: Monaghan County Council, County Offices, The Glen, Monaghan,H18 YT50