Data Protection Acts 1988 -2018 (as amended) and the General Data Protection Regulations (GDPR)
Use of CCTV in My Open Library (MOL)
Privacy Notice

Background

The purpose of this notification is to set out some information regarding the collection and processing of your information by Monaghan County Council. During the course of our activities we will collect, store and process personal data using CCTV and surveillance systems for the purpose of ensuring the security of Monaghan County Council property and safety and the safety and security of its visitors; for crime prevention and to facilitate investigations relating to criminal matters and the investigation of offences. Monaghan County Council is the data controller in respect of this data.

Monaghan County Council creates, collects and processes a significant amount of ‘personal data’ and ‘sensitive personal data’ in various multiple formats daily. Our commitment is to ensure that the personal data supplied is:

  • Obtained lawfully, fairly and in a transparent manner
  • Collected for only specified, explicit and legitimate purposes,
  • Adequate, relevant and limited to what is necessary for the purpose for which it was obtained,
  • Recorded, stored accurately and where necessary kept up to date,
  • Kept for no longer that is necessary, and, in a form, which permits identification of the data subject,
  • Processed in a manner that ensures the appropriate security of the personal data including protection against unauthorised or unlawful processing of the data.

In fulfilling our role as a Data Controller, Monaghan County Council will ensure that personal data collected using CCTV will be in line with the data protection principles outlined above.

For full details of the collection, processing and sharing of your personal data by us and your rights in this regard, please see our full Privacy Notice on the website.

What data we collect and process using CCTV and Surveillance systems

The types of personal data that we will collect, and process are images captured by surveillance technology which are capable of identifying a natural person. We will not collect any Special Category Personal Data.

Why do we collect this personal data?

We collect and process this information to manage and administer the relationship between you and us for the purpose of providing you with My Open Library (MOL)

Lawfulness of processing
We process this personal data in the exercise of official authority vested in us as the controller under the Safety, Health & Welfare at Work Act 2005, Section 66 of the Local Government Act 2001, Data Protection Acts 1988-2018(as amended), and Article 6(1) (a) and (e) GDPR, and Public Libraries Act 1947

Right to withdraw Consent

Where the processing of personal data is based on an individual’s consent, for example, signing up as a member to My Open Library (MOL), individuals have the right to withdraw this consent at any time but any processing that the council have carried out before the withdrawal of this consent remains lawful.

Sharing of Personal Data
We may share your Personal Data with selected third parties, including for example ISA, Re:Sure Intelligence Ltd. Or Secure Systems, An Garda Siochana, Legal Representatives and other government agencies, where required to do so by law. We may also share your data with other Local Authorities, suppliers and other third parties who assist us in fulfilling our functions. Further information regarding the sharing of your personal data can be found in our Privacy Notice which is available at: Privacy Notice.

Notification, information and signage

Monaghan County Council has provided the necessary information on this processing activity in signage which is displayed in a prominent place and can be seen clearly by members of the public.

Access to the images
A person whose images has been recorded and retained and who wishes access to the data must apply in writing to the Data Protection Officer at Monaghan County Council, County Offices, The Glen, Monaghan H18 YT50, by email to dataprotectionofficer@monaghancoco.ie or by contacting the Branch Manager, Carrickmacross Library, Civic Offices, Carrickmacross, Co. Monaghan, by email to carrickmacrosslibrary@monaghancoco.ie

Retaining Information

Images are not retained for longer than is considered necessary for the purposes for which they are processed. Therefore, unless the images are required to investigate an incident, or where the data is required for evidential purposes and/or legal proceedings, they will not be retained beyond a maximum of 28 days. After 28 days the footage will be automatically over-written.

Further information regarding the processing of Personal data, using CCTV and Surveillance systems can be found in our CCTV policy which is available on our website.

If you have any questions regarding our processing of your Personal Data, and your rights in this regard, our Data Protection Officer can be contacted

by email: dataprotectionofficer@monaghancoco.ie

by phone: (047)73765

Postal Address: Monaghan County Council, County Offices, The Glen, Monaghan, H18YT50