Data Protection Acts 1988 -2018 (as amended) and the General Data Protection Regulations (GDPR)

Annual, Seasonal & Once off Library Events attended by Children

 Privacy Notice

Background

The purpose of this notification is to set out some information regarding the collection and processing of your information by Monaghan County Council.  During the course of our activities we will collect, store and process personal data about our customers. Monaghan County Council is the data controller in respect of this data.

Monaghan County Council creates, collects and processes a significant amount of ‘personal data’ and ‘sensitive personal data’ in various multiple formats daily. Our commitment is to ensure that the personal data supplied is:

  • Obtained lawfully, fairly and in a transparent manner
  • Collected for only specified, explicit and legitimate purposes,
  • Adequate, relevant and limited to what is necessary for the purpose for which it was obtained,
  • Recorded, stored accurately and where necessary kept up to date,
  • Kept for no longer that is necessary, and, in a form, which permits identification of the data subject,
  • Processed in a manner that ensures the appropriate security of the personal data including protection against unauthorised or unlawful processing of the data.

 

Data Protection Policy

For full details of the collection, processing and sharing of your personal data by us and your rights in this regard, please see our full  Privacy Notice on the website.

 

What data we collect and process

The types of personal data that we will collect and process includes:

Name of Participant, Name of Guardian, phone number and email address of guardian

 

Why do we collect this personal data?

We collect and process this information in order to manage and administer an outreach library service. The data will be used for correspondence with guardians of participants attending annual and one off events in branch and online eg Science Festival, World Book Day, Seachtain na Gaeilge, Childrens Book Festival, Maths Week, Summer Stars.

 

Lawfulness of processing

Processing this data is necessary for the performance of a task carried out in the public interest and in exercise of official authority vested in us as the controller Monaghan County Council [Article 6(1)(e) of the General Data Protection Regulations, 2016]. Children First Act 2015, Data Protection Acts 1988-2018 as amended and the General Data Protection Regulations (GDPR), Local Government Act 2001, Local Government Reform Act 2014, Public Libraries Act 1947.

 

Sharing of Personal Data

Monaghan County Council may, from time to time, have to share personal data with other local authorities, organisations or entities in Ireland who assist us in fulfilling our functions. Where this is necessary Monaghan County Council shall have regard to the security and integrity of the data and will minimise the data shared.

The data obtained and processed for this activity may be shared with book authors, hosts or facilitators of events.

Further information regarding the sharing of your personal data can be found in our Privacy Notice which is available at: Privacy Notice

 

Retention of Personal Data

The data obtained and processed as part of this activity will be retained for the following period:

Participants and guardians details will be retained for the event and will be destroyed after the event.

 

Your Rights

You have the right to request access to personal data held about you, obtain confirmation as to whether data concerning you exists, be informed of the content and source of data and check its accuracy.

If you have any questions regarding our processing of your Personal Data, our Data Protection Officer can be contacted

by email: dataprotectionofficer@monaghancoco.ie

by phone: (047)73765

Postal Address: Monaghan County Council, County Offices, The Glen, Monaghan, H18 YT50